everything OKTO Fit does, screen by screen

01

your day and your clients

In the morning, one screen tells you who needs you.⁠​‌​​‌‌‌‌​‌​​‌​‌‌​‌​‌​‌​​​‌​​‌‌‌‌​​‌​​​​​​‌​‌​​‌‌​‌‌​‌‌‌‌​‌‌​‌‌​​​‌‌‌​‌​‌​‌‌‌​‌​​​‌‌​‌​​‌​‌‌​‌‌‌‌​‌‌​‌‌‌​​‌‌‌​​‌‌​​‌​​​​​​‌‌​​‌​​​​‌‌​‌‌​​‌‌​‌​​‌​‌‌​​‌‌​​‌‌‌​​​‌​‌‌‌​‌‌​⁠

• My day shows today's sessions, check-ins to read, packages to renew and late payments.
• Clients to follow up with: anyone you haven't heard from in days is named, with a button to message them.
• A tracking file for each client: programs, nutrition, progress, photos, check-ins, messages, payments and documents.
• Invitation link: the client fills in their intake form and PAR-Q on their phone. Their file is created for you.
• Guided onboarding at the first visit: goals, consents, PAR-Q, waiver, contract and payment.

02

programs and exercises

You build the program once. Your client carries it in their pocket.⁠​‌​​‌‌‌‌​‌​​‌​‌‌​‌​‌​‌​​​‌​​‌‌‌‌​​‌​​​​​​‌​‌​​‌‌​‌‌​‌‌‌‌​‌‌​‌‌​​​‌‌‌​‌​‌​‌‌‌​‌​​​‌‌​‌​​‌​‌‌​‌‌‌‌​‌‌​‌‌‌​​‌‌‌​​‌‌​​‌​​​​​​‌‌​​‌​​​​‌‌​‌‌​​‌‌​‌​​‌​‌‌​​‌‌​​‌‌‌​​​‌​‌‌‌​‌‌​⁠

• Drag-and-drop programs: week by week, you pull exercises from the library into each session.
• 3D illustrated exercise library: start position, end position and the working muscle in orange.
• Sets, reps, load and rest are set for each exercise.
• Guided workouts on the phone. With no signal at the back of the gym, their check marks are kept and sent later.
• Completed sessions show up in their tracking file.

03

meals and nutrition

Nutrition is included. No add-on to pay for.

• Meal plans by type of day, with calories, protein, carbs and fat added up as you go.
• 306 common foods with their portions, from Health Canada's Canadian Nutrient File. Nearly all are illustrated, and search finds the rest of the file.
• Targets from the calorie calculator applied to the plan in one click.
• Grocery list built from the plan, plus the plan as a PDF.
• "Eaten" is one tap on the phone. The day's macros add up on their own.

04

progress

Your client sees they're getting somewhere. You see when they start to drift.

• Before and after photos side by side. They stay private: only you and the client can see them.
• Personal records kept on file.
• Measurement charts: weight, waist, body fat and any other measurement you track.
• Habits to check off, like drinking two litres of water or walking 30 minutes.
• Weekly check-in sent by email or text, with a reminder. The client fills it in from a link.

05

schedule and booking

Your week on one page, and clients who book on their own.

• Weekly schedule, down to the quarter hour.
• Sessions in person, on Teams, on Zoom, by link or by phone, with the meeting link in the appointment.
• Online booking: the client picks a session type and an open slot, or moves their session themselves.
• Several trainers in one studio? Their sessions show side by side.
• Cancellations and no-shows are recorded and dropped from your day.

06

messaging

Your conversations with clients, right next to their file.

• One conversation per client, beside their file.
• Photos and files attached to messages, taken on the phone or picked on the computer.
• Reactions and "Seen": you know they read your message.
• Antivirus: a dangerous file is blocked and named, so you know which one.

07

packages, payments and tax

You sell a package in two clicks. Tax and receipts follow.

• Session packs or monthly memberships, payable in instalments. The client sees how many sessions are left.
• Card, PayPal, Interac e-Transfer or payment link. OKTO takes no commission.
• GST and QST added to the invoice, with your tax numbers on the receipt created for each payment.
• Small supplier: no tax collected, and a counter warns you as you near the $30,000 threshold.
• Reminders before a package ends, then a renewal offer the client accepts online.

08

contracts and documents

No more PDFs to print and scan.

• Contract built from the package: the plan, the price and the instalment schedule fill in on their own.
• Contract, waiver and PAR-Q signed online, on your tablet or from a link sent by email.
• Health studio contracts: length, equal instalments, freezes and cancellation follow the rules for these contracts, and your OPC licence number is printed. Check with your advisor.
• Consents kept in a register, withdrawals included.
• Signed documents filed in the client's record.

09

trainer tools

Seven calculators, each with its formula and source.

• CaloriesMifflin-St Jeor or Katch-McArdle
• One-rep max (1RM)Epley and Brzycki
• Heart rate zonesKarvonen
• Body fat percentageU.S. Navy method
• Water and proteinIOM, ACSM and ISSN
• Load progressionEqual steps
• BMIWHO categories

Results are saved to the client's file. Try two of them for free: one-rep max and calories.

10

the client app, under your name

Your clients see your brand, not ours.

• Your logo, big, in the menu, on the sign-in page and in the client portal.
• Their day: their workout, their calories and their habits.
• Workouts, meals, progress, messages and profile in the same app.
• On the phone or the computer, in English or French.
• Progress photos can only be added after their written consent, and stay private.