OKTO who okto fit is for
OKTO Fit is built for people who coach clients one on one: personal trainers, kinesiologists, online coaches and small studios with a few trainers. One subscription at $29.99 a month plus tax, with every feature included.
01personal trainerAt the gym or in clients' homes
02kinesiologistInsurance receipts, protected health data
03online coachClients anywhere in Canada
04small studioSeveral trainers, one tool
01At the gym or in clients' homes
the personal trainer
A typical dayFirst client at 6 a.m. at the gym, two in-home sessions in the morning, lunch eaten in the car, then the busy stretch after 4 p.m. In the evening there are still sessions to count, unpaid clients to chase and next week's programs to write.
what slows them down
- Counting each client's remaining sessions in a notebook or from memory.
- Chasing payments and working out GST and QST by hand.
- A package that runs out without warning, and a client who doesn't renew.
- Verbal agreements: nothing signed on the day a client cancels.
what okto fit does for them
- Sessions counted down. Every package keeps its balance, shown for each client in the list.
- Calendar and reminders. Clients book their own session, and a reminder goes out 24 hours and 2 hours before.
- Payments and tax. GST and QST worked out, a receipt created with every payment. A counter warns you as you get close to the $30,000 small supplier threshold.
- Contracts signed online, with the package and its terms.
- Reminders before a package ends and online renewal. A package can be paused for up to 90 days for an injury or a trip.
02In a clinic or self-employed
the kinesiologist
A typical dayAn assessment at 8 a.m., then follow-ups with clients getting back in shape or coming back from an injury. Notes get cleaned up between appointments. By Friday, clients are asking for their insurance receipts.
what slows them down
- Redoing every insurance receipt by hand, member number included.
- A paper PAR-Q to scan and file.
- Health information sitting in emails and text messages.
- Showing clients they're making progress, with numbers to back it up.
what okto fit does for them
- Member number on the receipt. We set it up with you when your account opens, then every receipt reads "Receipt for insurance purposes", if your professional order or association allows it.
- Consent first, then the PAR-Q. Client onboarding asks for consent before any health question.
- Protected health data. Only the trainer who coaches a client sees their health data. Admins have no access by default, and every view is logged (Quebec's Law 25).
- Progress tracking. Measurements, charts, personal records and side-by-side before and after photos.
- 7 calculators with their sources, including one-rep max and heart rate zones.
03Remote, anywhere in Canada
the online coach
A typical dayNo home gym: clients in Gatineau, Rimouski and Calgary. The day goes to answering messages, adjusting programs and reading weekly check-ins, often from a phone.
what slows them down
- PDF programs that clients stop opening after week two.
- Four apps for one client: program, meals, messages, payments.
- Check-ins requested by hand every Sunday, with answers coming in late.
- A brand that disappears inside someone else's app.
what okto fit does for them
- The client app shows your logo in the menu, on the login page and in the portal, in English or French.
- Guided workouts on the phone, with 3D illustrated exercises: start, finish and the target muscle in orange.
- Meals to check off from 306 common foods, nearly all illustrated, with portions, plus a grocery list built from the plan.
- Messages with photos and files, reactions and "Seen". Every file goes through an antivirus scan.
- Automatic check-ins on the day and time you pick, with a reminder. New clients join through a link and their file creates itself.
04A few trainers under one roof
the small studio
A typical dayThe owner trains clients too. Between sessions, she checks who has paid, which packages end this month and whether every trainer has a full week.
what slows them down
- A shared spreadsheet where everyone sees everything, health notes included.
- No overall view of the studio's clients and payments.
- Receipts that need the right trainer's member number.
- A client who switches trainers and loses their history.
what okto fit does for her
- Each trainer, their own clients. Every trainer gets an account, a daily view and a calendar, and only sees the clients they coach.
- Studio view. With the "see all clients" permission, the owner sees everything except health data.
- Roles you tick off: who manages packages, payments and sessions.
- The right number on the receipt. Each trainer has their own member number.
- Switching trainers without losing anything: session and payment history stays on file.
OKTO Fit is built for one-on-one coaching. It doesn't handle group classes, membership cards or door access.
try it with your real clients
30 days free, no credit card. The first 50 trainers keep $29.99 a month for life, as long as their subscription stays active.